Financial Aid Satisfactory Academic Progress (FASAP)
U.S. FEDERAL FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS STANDARDS FOR ELIGIBILITY TO RECEIVE AND KEEP FEDERAL FINANCIAL AID
Financial Aid Satisfactory Academic Progress (SAP) is reviewed by the Financial Aid Office (FAO) at the end of Year 1 and Year 2 after grades are received for the pre-clinical science portion of the program for every Direct Loan borrower who has attempted or completed coursework during that period. For the BSIC and Clinical portion of the program, SAP will be measured after grades are received for the given period. The reviews are handled for each group of students as follows:
- New Students are deemed as meeting SAP at the start of their program.
- Continuing Students and Returning Students will have their previous course transcripts reviewed to determine if they are making SAP.
Evaluation Based on Qualitative and Quantitative Criteria:
There are two criteria a student must satisfy in order to be viewed as making SAP for U.S. Financial Aid purposes: Qualitative (Grade Point Average), Quantitative (Attempted Credit Threshold) which includes a measurement of the Pace on which the student is progressing through their program.
All non-remedial institutional and transfer coursework including repeated courses attempted by the student regardless of whether or not the student received U.S. Financial aid for the coursework is included in the FAO’s FASAP reviews. Repeated courses and courses with grades of In Progress, Restart, or Withdrawal while may not be included in cumulative GPA, are included in the student’s attempted credit total for the determination of Pace and Attempted Credit Threshold.
- Qualitative Standard: The qualitative standard measures whether the student has achieved the minimum cumulative Grade Point Average required to make financial aid satisfactory academic progress toward the M.D. degree. AUA’s students must have achieved a cumulative average of at least a Pass (P = 70% on a 100 point grading system). Students repeating semester one will not have a calculated GPA at the end of the semester. Financial Aid Satisfactory Academic Progress will only be measured based on the progression rate as specified below.
- Quantitative Standard/Attempted Credit Threshold: The number of credits for which a student may receive U.S. Federal Aid may not exceed 150% of the credits required to complete the degree.
- Pace: The quantitative measure evaluates the student’s pace of progression through the medical education program within the maximum timeframe. The pace of progression is calculated by dividing the cumulative course credits that the student has successfully completed by the cumulative course credits that the student has attempted.
- Students in their first academic year are subject to a pace of progression rate of 50%. Students in their 2nd year or higher are subject to a pace of progression of 67% and must also have a grade to graduate of P = 70% on a 100 point grading scale. Please note that courses with a grade of “W”, “WP”, “WF”, “IP”, and “RS” are counted in the attempted credits. Transfer credits accepted will count as attempted and completed credits for the calculation.
Failure to Maintain FASAP – Financial Aid Consequences:
Financial Aid Warning Status (Pre-Clinical Sciences Period): There will be no Financial aid warning status since grades will be done yearly, with no grades available for the first half of the first or second year. If failing at the end of Year 1 or Year 2, your financial aid will be revoked. You can appeal to regain eligibility. Students who optionally choose to restart the Year after having attended only the first half of the Year will still be eligible for federal student aid throughout the restarted year.
Financial Aid Warning Status (BSIC and Clinical Semester): Students who fail to meet one or more of the standards for meeting FASAP are placed on “Financial Aid Warning” status and may continue to receive U.S. federal loan disbursements for one semester, but will be expected to meet the minimum standards by the end of the warning semester in order to continue to receive financial aid. Failure to meet the minimum standards after a warning semester results in financial aid suspension.
Financial Aid Revoked: Students who fail to meet the minimum FASAP requirements for one or more of the following reasons will have their U.S. Federal-aid revoked.
- Students that fail to meet the requirements of the warning or probation status.
- Students that may be readmitted or a first-time loan applicant whose prior coursework is below the minimum FASAP threshold, and thus ineligible for U.S. Federal-aid unless the student submits a successful appeal.
- The student has exceeded the maximum time frame limits for the degree.
FASAP Appeal Process: Students whose aid eligibility has been revoked may apply for reinstatement on a probationary basis by submitting a Financial Aid Satisfactory Academic Progress Appeal letter to the FA. Appeals are accepted for the following conditions only:
- Death of a relative,
- Personal injury or illness,
- Other extraordinary circumstances.
Required Appeal Documentation: In most cases, the documentation must verify (1) the dates that the extenuating circumstance occurred/existed and (2) that the extenuating circumstance has been resolved to such an extent that it will no longer impact academic performance.
Appeals must be submitted during the first half of the semester for which reinstatement is being sought. Exceptions are made only on an appeal basis and not retroactive once the semester has ended. Additional documentation may be requested by the FAO during the review process.
Academic Plan: Students receiving aid on a probationary basis may be required during the probation period and subsequent semesters to maintain compliance with an academic plan developed with their Education Department (ED) SAP advisor or academic advisor during the appeal process. The academic plan must be submitted to the FAO in writing with a statement of support and the signature of the academic advisor. Failure to comply with the assigned academic plan will result in financial aid suspension. Students who are nearing or have exceeded the maximum time-frame may also need to submit additional documentation and statements of support from their academic advisor.
Appeal results will be determined and communicated to the student at their AUA email address within 14 days after the appeal has been received. Students submitting an FASAP Appeal will be responsible for all financial obligations made to the University, regardless of whether his/her appeal is approved or denied.
Students who have their aid eligibility revoked after a probationary period may re-appeal and receive probationary eligibility status again only if NEW extenuating circumstances that are unique from the previous appeal can be documented as existing and now resolved.
Students whose current appeal has been denied are encouraged to submit an appeal for a future term only if there is a significant improvement in performance since the previously denied appeal and they appear able to meet Financial Aid Satisfactory Academic Progress standards within their maximum timeframe.