Satisfactory Academic Progress (SAP)
U.S. FEDERAL SATISFACTORY ACADEMIC PROGRESS STANDARDS FOR ELIGIBILITY TO RECEIVE AND KEEP FEDERAL FINANCIAL AID
Satisfactory Academic Progress (SAP) is reviewed by the Financial Aid Office (FAO) at the end of each semester for every Direct Loan borrower who has attempted or completed coursework in that semester. The reviews are handled for each group of students as follows:
- New Students with no transfer coursework being applied to their AUA graduate level transcript are deemed as meeting SAP during their first semester.
- Continuing Students, Returning Students and Transfer Students have their previous course transcripts reviewed to determine if they are making SAP.
Evaluation Based on Qualitative and Quantitative Criteria:
There are two criteria a student must satisfy in order to be viewed as making SAP for U.S. Financial Aid purposes: Qualitative (Grade Point Average), Quantitative (Attempted Credit Threshold) which includes a measurement of the Pace on which the student is progressing through their program.
All non-remedial institutional and transfer coursework including repeated courses attempted by the student regardless of whether or not the student received U.S. Financial aid for the coursework are included in the FAO’s SAP reviews. Repeated courses and courses with grades of Incomplete or Withdrawal while may not be included in cumulative GPA, are included in the student’s attempted credit total for the determination of Pace and Attempted Credit Threshold.
- Qualitative Standard: The qualitative standard measures whether the student has achieved the minimum cumulative Grade Point Average required to make satisfactory academic progress toward the M.D. degree. AUA’s students must have achieved a cumulative average of at least a Pass (P = 70% on a 100 point grading system). Students repeating semester one will not have a calculated GPA at the end of the semester. Satisfactory academic progress will only be measured based on the progression rate as specified below.
- Quantitative Standard/Attempted Credit Threshold: The number of credit hours for which a student may receive U.S. Federal Aid may not exceed 150% of the credit hours required to complete the degree.
- Pace: The quantitative measure evaluates the student’s pace of progression through the medical education program within the maximum timeframe. The pace of progression is calculated by dividing the cumulative course credits that the student has successfully completed by the cumulative course credits that the student has attempted.
- Students in their first academic year are subject to a pace of progression rate of 50%. Students in their 2nd year or higher are subject to a pace of progression of 67% and must also have a grade to graduate of P = 70% on a 100 point grading scale. Please note that courses with a grade of “W”, “WP”, “WF” and “I” are counted in the attempted credits. Transfer credits accepted will count as attempted and completed credits for the calculation.
Failure to Maintain SAP – Financial Aid Consequences:
Financial Aid Warning Status: Students who fail to meet one or more of the standards for meeting SAP are placed on “Financial Aid Warning” status and may continue to receive U.S. federal loan disbursements for one semester, but will be expected to meet the minimum standards by the end of the warning semester in order to continue to receive financial aid. Failure to meet the minimum standards after a warning semester results in financial aid suspension.
Financial Aid Suspension: Students who fail to meet the minimum SAP requirements for one or more of the following reasons will have their U.S. Federal aid suspended.
- Students that fail to meet the requirements of the warning or probation status.
- Students that may be readmitted or a first-time loan applicant whose prior coursework isbelow the minimum SAP threshold, and thus ineligible for U.S. Federal aid unless thestudent submits a successful appeal.
- The student has exceeded the maximum time frame limits for the degree.
Financial Aid SAP Appeal Process: Students whose aid eligibility has been suspended may apply for reinstatement on a probationary basis by submitting a Satisfactory Academic Progress Appeal letter to the Financial Aid Office. Appeals are accepted for the following conditions only:
- Death of a relative,
- Personal injury or illness,
- Other extraordinary circumstance.
Required Appeal Documentation: In most cases the documentation must verify (1) the dates that the extenuating circumstance occurred/existed and (2) that the extenuating circumstance has been resolved to such an extent that it will no longer impact academic performance.
Appeals must be submitted during the first half of the semester for which reinstatement is being sought. Exceptions are made only on an appeal basis and not retroactive once the semester has ended. Additional documentation may be requested by the FAO during the review process.
Academic Plan: Students receiving aid on a probationary basis may be required during the probation period and subsequent semesters to maintain compliance with an academic plan developed with their Education Department (ED) SAP advisor or academic advisor during the appeal process. The academic plan must be submitted to the FAO in writing with a statement of support and the signature of the academic advisor. Failure to comply with the assigned academic plan will result in financial aid suspension. Students who are nearing or have exceeded the maximum time-frame may also need to submit additional document and statements of support from their academic advisor.
Appeal results will be determined and communicated to the student at their AUA email address within 14 days after the appeal has been received. Students submitting a SAP Appeal will be responsible for all financial obligations made to the University, regardless of whether his/her appeal is approved or denied.
Students who have their aid eligibility suspended after a probationary period may re-appeal and receive probationary eligibility status again only if NEW extenuating circumstances which are unique from the previous appeal can be documented as existing and now resolved.
Students whose current appeal has been denied are encouraged to submit an appeal for a future term only if there is significant improvement in performance since the previously denied appeal and they appear able to meet Satisfactory Academic Progress standards within their maximum timeframe.